Charity clubs and CASCs

Collect every sub. Keep more of it.

Collect the subs, keep a receipts-and-payments ledger, and prepare Gift Aid for the club to submit. Plans from £15 a month. Processing is Adfin's standard rate, 1% + 20p, on every plan.

Join the waitlist See the plans

Example · 250 members at £30 a month

You collect in a year: £90,000
SquadPilot costs: £2,100
Your club keeps: £87,900

One place for the club's money.

The account, the cashbook, the fees, and the payout. Each one stays with the club.

Your club's own Adfin

Mandates and payouts sit with the club. SquadPilot does not hold a shared account in the middle.

A cashbook for every team

Every fee shows in that team's cashbook, and the treasurer can see who still owes.

Every fee, on the page

Every fee shows in the cashbook, including Adfin's 1% and 20p.

Payouts to your bank

Money lands in the club's own bank account.

Charity clubs and CASCs.

Three jobs: collect the subs, keep a ledger an examiner can take away, and prepare a Gift Aid reclaim the club submits itself. A further guide lists free tools a registered charity can apply for.

Subs

What a CASC keeps in the books

How a Community Amateur Sports Club collects subs and keeps a receipts-and-payments file, and why Gift Aid on membership fees is for a charity.

Ledger

The receipts and payments file an examiner can take away

Funds, nominals, exceptions, and an examiner CSV for a charity or a CASC, with a book for every team. The pack does not prepare accruals accounts.

Reclaim

How a charity sports club prepares a Gift Aid reclaim

The club sets the eligible share, families pay the full package, and the authorised official submits the HMRC file. SquadPilot does not send the claim.

Software

Non-profit software for a sports club

What charity and CASC club software has to cover: one system for the organisation, subs on the club's own account, a receipts-and-payments ledger, and a Gift Aid reclaim the club submits.

Tools

Free tools a charity sports club can apply for

Registered charities can apply for Google, Microsoft, Canva, and BoldSign. A new website still needs the club's own words, photos, and the story of its sponsors.

For a charity sports club For a CASC Resources

What your club keeps.

Move the sliders. What the club keeps uses Adfin's standard rate, 1% + 20p, on every plan. Gift Aid assumes half of members opt in, and the club has to check that figure with HMRC.

Members250

Average monthly sub

You'd be on Growth: £50/month + 1% + 20p per Direct Debit.

You collect each year: £90,000

SquadPilot OS costs

Platform sub per year: £600
Adfin processing: £1,500

Gift Aid you could claim

£5,625

If half of members opt in. Half of each fee is treated as a voluntary donation, and HMRC repays 25p on each £1 of that donation.

Your club keeps

£87,900

97.7% of every pound collected. That works out at 70p per member per month, all-in.

An estimate: one Direct Debit per member, 12 a year, at Adfin's standard rate of 1% plus 20p. That processing is passed through. SquadPilot plan prices include VAT. The monthly fee is separate from what a parent pays. The Gift Aid figure is separate from what the club keeps.

Check this with HMRC before you rely on it

This figure moves with the sliders. It is an illustration of size, and the club has to review its own HMRC permission before it treats the number as money it will receive. SquadPilot prepares a claim file. The club submits it.

The illustration assumes half of each membership fee is a voluntary donation, and that half of members sign a Gift Aid declaration. HMRC repays 25p for every £1 of a qualifying donation while the basic rate is 20%. HMRC does not set the half-and-half split. That 50% is an assumption on this page, in the shape of a split payment a charity may use when the rules below are met.

A fee that buys a place to train or play is a payment for a benefit. Gift Aid applies to a genuine donation. The family has to see the split before they pay, they can decline the donation and still play, and the club has to have advertised that split up front. A single membership fee cannot be split after the member has paid. A club registered only as a community amateur sports club cannot claim Gift Aid on membership fees.

Income Tax Act 2007, section 416. A qualifying donation is a gift of money, with a Gift Aid declaration, and any benefits inside the limits.
Income Tax Act 2007, sections 417 to 421. The rules on benefits that come with a gift.
HMRC charity guidance, chapter 3. Section 3.25 is split payments. Section 3.37 is membership subscriptions, including when a sports subscription is not a gift.

Three plans. One processing rate.

Adfin standard processing, 1% + 20p, on every plan. The monthly fee steps with the size of the club.

Starter

Up to 100 members

£15 /month

+ 1% + 20p per Direct Debit

Self-serve import wizard

Growth

101 to 300 members

£50 /month

+ 1% + 20p per Direct Debit

Self-serve import wizard

Club Pro

301 to 1,200 members

£200 /month

+ 1% + 20p per Direct Debit

Free assisted migration

All prices include VAT. Plans cover clubs of up to 1,200 members. Larger clubs may need a custom package.

Included in every plan

Memberships, Gift Aid, and the examiner pack
Team books
Expense and supplier requests
Camps, festivals, and ticketed nights
Venues and training plans
Committee tasks

You do not buy modules. Every plan uses Adfin's standard processing rate, 1% + 20p on a membership collection. The monthly price includes VAT and steps with the size of the club.

The 1% and the 20p are Adfin's fee, passed through. They are not a SquadPilot charge on top.

Holiday camps, festivals, ticketed nights, and the public donations page are Adfin payment requests on the club's own account. No SquadPilot fee on those one-off payments. The payment provider's own fee is the club's.

There is no setup fee and no price for a module.

Above 1,200 members there is no published price.

Switching is on us.

Clubs up to 1,200 members move on a published plan. Larger clubs get a custom package.

Club Pro · 301 to 1,200 members

We migrate your members for you, free

No setup fee. We move your Direct Debit mandates where your current provider supports a bulk transfer, and invite everyone else to set up a new one.

Starter and Growth · up to 300 members

Our import wizard

Upload your member list, and the wizard sets up your teams and invites members to set up their Direct Debit.

Frequently asked questions

How parents pay, what processing costs, and what the monthly fee includes.

Gift Aid, CASC clubs, and the examiner file are in Resources

How do parents pay subs?

Memberships are collected on the club's own Adfin account. One payment request per family per month. SquadPilot connects the way an accountant connects to a client. A failed Direct Debit leaves that month open. The treasurer can send another way to pay the same request. It does not become a second bill.

How much does Adfin charge for clubs?

Parents pay by Direct Debit on the club's own Adfin account. Mandates and payouts sit with the club. On every SquadPilot plan, the processing rate on membership collections is Adfin's standard rate, 1% + 20p. SquadPilot does not add a surcharge on the parent's payment. The SquadPilot monthly fee is a separate Direct Debit on SquadPilot's own Adfin account, never taken out of a parent's payment. SquadPilot does not publish a separate Adfin tariff.

What does the monthly fee include?

Plans from £15 a month, including VAT. Every module is in the price from Starter upward — members, charity reporting, Gift Aid, expenses, events, venues, training plans, and the rest. There are no module add-ons on the public price card.

Collect every sub. Keep more of it.

Plans from £15 a month, including VAT. Processing stays 1% + 20p on every plan.

Join the waitlist